Company Overview

PT Bola Dunia Walet is a food manufacturing company that produces seaweed-based products, particularly agar-agar. Its distribution covers the domestic market across Indonesia and also supports export activities to various countries in Asia. With operations spanning sales, production coordination, warehousing, and workforce administration, the company required an integrated system to improve visibility, consistency, and control across day-to-day processes.

Situation (Before Implementation)

Before implementing Odoo, several core operational activities were managed manually, which increased administrative workload and created risks of inconsistent data between departments. Product sales recording was handled manually, making it harder to track transaction progress and sales status clearly. Production process recording and production output reporting were also manual, limiting real-time monitoring of production results. On the people side, attendance tracking for both internal employees and daily workers was not yet integrated, while HR administration (leave, payroll, and employee data) needed digitalization to ensure better structure and accuracy.

Challenges

PT Bola Dunia Walet needed to address four key issues:

1. Product sales recording was still handled manually.
2. Production process recording and production output reporting were still manual.
3. Attendance tracking for internal employees and daily workers was not integrated.
4. HR administration needed digitalization (leave management, payroll, and employee data).

Odoo Solution Implemented

To solve these challenges, Odoo was implemented as an integrated system covering key operational flows:

1. Structured Sales Management (Quotations & Sales Orders) with Status Tracking. Odoo was used to create and manage quotations and sales orders, including clear sales status tracking (e.g., draft, confirmed, delivered). This improved visibility over transaction progress and made sales history easier to trace.
2. Multi-Warehouse Inventory Management with Automated Stock Recording. The company applied multi-warehouse management to support different stock categories (raw materials, finished goods, and others). Goods receipt and stock recording were automated, improving inventory accuracy and enabling better traceability of stock movement.
3. Attendance Tracking Integrated with Payroll. Daily, weekly, and monthly attendance tracking was managed in an integrated flow, ensuring attendance data directly supported payroll processing. This reduced manual recap work and improved payroll consistency.

Result

Through the Odoo implementation, PT Bola Dunia Walet successfully unified key processes—sales, warehouse operations, and HR administration—into a single, more structured system. Sales status became more transparent, inventory control improved through automated stock updates, and attendance data was directly connected to payroll. As a result, operations became more efficient, data consistency across departments improved, and the company established a stronger system foundation to support both nationwide distribution and export growth.